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Login options

An overview of the different login options you can use with Viima.

Updated over a week ago

Login options define the methods that people use for authenticating themselves prior to accessing your board. It’s important to choose these carefully before inviting people to join to make the process as easy as possible for them. However, you can always go back and change these options whenever you like so there's no need to worry.

P.S. To be able to complete the following steps, you’ll need to have an admin account for the desired Viima board. Please contact your Viima admin for access if you don’t already have an account.

How to get there

If you already know your board name, the easiest way to manage login options is through the following URL:

If you do this, proceed directly to Step 3. Otherwise, start from Step 1.

Step 1

On your Viima admin account, go to "Settings" in the admin portal of your board.

Step 2

Go to the "Access rights" sub-section.

Step 3

Select the "Login settings" to manage the login options.

What to change

Now you should have the view from Step 4 open.

There are currently 6 login options that can be used to access Viima. All of them, except for the "Viima account", use Single Sign On (SSO) to make the lives of both users and administrators easier so it is generally recommended to use these options.

By marking the checkboxes next to their names, you can activate multiple at the same time. However, you should read this guide carefully before making any decisions. Activating all login options simultaneously is usually not a good thing.

If you want only employees of your company to have access to Viima, we recommend you choose only the one identity provider that you primarily use for centralized user management to make things easier for the end user and more secure for the company.


Viima account is a simple "email and password" type of authentication. A user registers to Viima with a valid email and after confirming their email, they are then able to log in with the password they specified.

Use cases: Generally advisable only if you can't use the other log in options for one reason or another. The exception is our API, for which you should use this method.


Google is, in addition to everything else, one of the world's most widely used identity providers. Users can log in to Viima with any existing Google account, be it either a Google for Business or a private Gmail account.

Use cases: Use this if your company uses Google for Business/GSuite. You might also want to enable this if you're running campaigns with external stakeholders, such as customers.


Facebook is the world's largest social network and thus many people are likely to have one. It's great if you want to engage your customers or other external stakeholders.

Use cases: Recommended for publicly open idea challenges but usually not recommended for anything else.


LinkedIn is the world's largest social network for business use and is thus quite a logical option for cases where you'd like to engage an audience of external stakeholders with a business background.

Use cases: Idea challenges that are aimed at specific focus groups in a business context.

For those thousands of companies that are already using Office 365 (and thus Azure AD), logging in with their Office 365 accounts is a natural choice. You can use this option even if you don't have Office 365 but have set up Azure AD synchronization with your local Active Directory. For more information, please see our guide on setting up Office 365 integration with Viima.

Use cases: This is the best choice if your company uses Office 365 (or Azure AD). It's a good idea to also keep this option available in cases where you're collaborating with external business stakeholders.

Microsoft Active Directory (AD) is the most widely used enterprise identity management service and Federation Services (AD FS) is the Single-Sign-On (SSO) method for integrating to web applications, such as Viima. If your company isn't using either Office 365 or Google's GSuite, chances are this is the login option you should be using to identify your employees. For more information, please see our guide on setting up AD FS integration with Viima.

Use cases: Use this if your company uses Microsoft AD and doesn't synchronize the user accounts to one of the other identity providers.

For internal use, e.g. when all users are employees, the rule of thumb is to use SSO and only activate a single login option that all of your employees have access to. This has a number of additional benefits:

  • The smoothest end-user experience

  • The highest levels of security possible

  • Least amount of administration for user accounts (due to someone leaving the company)

  • Eliminates the chance of people mixing up their accounts, which can lead to a number of challenging

Custom login options

Viima's Enterprise and Unlimited plans come with the ability to integrate with other login options as well. So, if your organization uses a SSO identity provider that wasn't listed above, we can easily make that work. For more information, please contact

Don't forget to save your changes!

Green "Save" buttons can be found on all pages where changes can be made. Clicking this activates those changes.

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