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Updating Your Welcome Message
Updating Your Welcome Message

This article describes how to create a welcome message for a Viima board board, a powerful method to communicate your goals and purpose

Updated over a week ago

Your welcome message is what each new user sees whenever they access your board. A good welcome message should reflect your goals and help users get started with the basics.

P.S. To be able to complete the following steps, you’ll need to have an admin account for the target Viima board. Please contact your Viima super user for access if you don’t already have an account.

How to get there

If you already know your board name, the easiest way to change your welcome message is through the following URL:

https://app.viima.com/admin/organization-name/board-name/#settings/features

If you do this, proceed directly to Step 2. Otherwise, start from Step 1.

Step 1:

On your Viima Admin account, Go to "Settings" in the admin portal of your board.

Step 2:

Go to the "Communication" sub-section, under settings, and select the "Welcome message" panel.

Step 3:

From here, you can manage your Welcome Message.

Note that boards including older versions of the welcome message will require activation of rich content editing.

What to change

Now you should have the view from Step 3 open.

You can enable or disable your welcome message from the “Enable welcome message” checkbox. (We highly recommend keeping this enabled) The title and the message itself can be written into the text fields below the checkbox. You can also add a background image to your title and change the name of the button to open the welcome message in the board's UI. You can add a sponsor, to be displayed under the message's title. The sponsor can be a main point of contact, facilitator or an inspirational figure that will help you drive engagement.

Try to make your welcome message as descriptive as possible about:

  • The theme

  • Motivation

  • Goals

  • Responsible people and champions

  • The process (schedule, decision-making...)

  • Concrete action points for the participants

  • Provide links to useful resources

Adding images or video

To use images or videos to enrich your message, add them by uploading or embedding them from the insert/edit image or insert/edit from the message editor. Viima supports video embedding with YouTube and Vimeo.

Example message:

Title

Let's come up with new ideas for [use case]

Message

Welcome to use Viima! This is the place where all of our ideas related to [use case] will be stored, shared, and developed further. In order to get familiar with the tool, you can simply examine it yourself or start an interactive tutorial from behind the user menu on the top right-hand corner of the screen.

All kinds of ideas are welcome, be they incremental or radical, this platform will give them a chance to grow and develop to a whole new level by getting input from colleagues around the organization. The best ideas will be picked up for testing and prototyping, after which it is time to evaluate their business potential.

It’s time to start a new kind of innovation culture in our organization. We have no lack of great people and innovative ideas. Viima will give those ideas a better chance of becoming a reality and we’re very excited to see the results we all can create together!

Preview your message

Before saving your changes and publishing your welcome message, you can preview it by clicking Preview, found to the left of the save button.


Don't forget to save your changes!

Green "Save" buttons can be found on all pages where changes can be made. Clicking this activates those changes.

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